Party Planning Timeline
See the 2-hour agenda below for guidance. Confirm the entertainer and venue, if applicable. See if the child would be willing to donate some of his or her old toys to charity. Doing so is a nice gesture, and it also makes room for the new toys that are about to arrive. Continue to 5 of 10 below. 2 Days Before the Party Jose Luis Pelaez Inc / Getty Images Shop for groceries, and do prep work on any menu items that won't spoil. Wrap birthday gifts. For those serving pizza or something similar, place your order. Arrange to have a neighbor or friend watch pets during the party. Doing so is less stressful for the animals and helpful if any of the guests have allergies or fears. Buy any party supplies still needed, such as plates, napkins, cups, dinnerware, toothpicks, matches, or candles. 1 Day Before the Party Tim Grist Photography / Getty Images Charge camcorder and camera batteries. Rent any movies that'll be showing at the party. Clean the party area. Do any decorating at this time, such as hanging streamers and banners.
Party planning timeline checklist
Older kids can tolerate two to three hours of celebrating. Choose your venue based on the season and the amount of people you're inviting. For the guest list, stick to a number equal or close to the age of your child. Make a rough party itinerary, incorporating your party theme, entertainment and blocks of time for opening gifts and eating cake. Three to Four Weeks Out This is the best time to design or purchase invitations and thank-you cards. Match the invitations to your theme by making your own. If you're tight on time, purchase pre-made invites from a party supply store or the Internet. Mail invites to prospective guests three weeks in advance. For a truly creative invite, insert paper invitations into an inflated helium balloons that you hand deliver. If you go the traditional mail route, create a database of guest names and addresses and use computer-generated labels to cut down on prep time. The list also comes in handy for the next special event and things like holiday cards. Two Weeks Out Think about decorations, supplies and the menu.
There are many ways to organize a great party, with endless inspiration and beautiful decoration. But do you wanna know the best timeline that the successful parties always have? Let's take a look. Select a date, time and location for the party. Decide on the number of guests and develop a guest list. If desired, call to book an entertainer, such as a clown or magician, to occupy children at the party. Develop a theme for the party, including your child in this process if he or she is old enough to participate. If you want personalized invitations, place the order so that they arrive at least 3 weeks before the party. Prepare invitations and mail or hand-deliver them. Put your guest list near the phone so you can easily record responses as invitees call to RSVP. Shop for party supplies. Ask a favorite babysitter, friend or relative to help out at the party. Select 3 - 6 activities to entertain children at the party. Purchase any supplies needed for the activities you selected. If serving a meal, decide on the menu.
Dedicate a single sheet of paper just to your party day (Day of list) and list everything you will need to do, in order, by time. For example, coordinating hors d'oeuvres and cocktails before guests arrive would be at the top of the sheet of paper, while giving out party favors may be at the absolute bottom. Tip #5 In addition to your timeline for the day of the party, you will also want to formulate a timeline for the two weeks or so leading up to the event. Here you will need to block out time for cleaning (if you're having it at home), shopping, decorating, etc. Tip #6 As you do each of the steps above, you will start to develop a good timeline and a great shopping and supplies list of things which you will need. This will be a great help to you and can even help you to remember to pick up things that you might otherwise have forgotten. In addition, you will also start to see if there will be any conflicts in your timeline where you might need to move a few things around or enlist the help of others.
Order a cake (unless you plan to bake one). Call any invitees who have not responded. Decide on the agenda for the party, including the order of your selected activities, what time you want to serve food and/or cake, and if it's a birthday party, when the birthday boy or girl will open presents. Try any games or activities with which you are unfamiliar. Visit the library and check out any books or tapes you plan to use at the party. Purchase groceries or any pre-prepared food you plan to serve. Put the favor bags together. Charge your video camera and/or put fresh batteries in your regular or digital camera. Prepare (copy, cut out, etc. ) any crafts that can be set up ahead of time. Bake any cookies or treats that can be made ahead. Clean the party area. Put away items that may be dangerous or distracting. Bake or pick up the cake. If ordering food such as pizza, call to arrange a delivery time. If necessary, confirm with the entertainer and/or any helpers who you've asked to attend. Sit down with your child and discuss his or her expectations for the next day.
Sweet 16 party planning timeline
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You're not required to invite the mother-of-the-bride but if your friend is comfortable with her there and wants her to attend, invite her! Five Months Out: Look at a Calendar Typically a bachelorette party happens about a month or two before the big-day but if you're looking to have a destination party be sure to take into account what the weather might be during that timeframe and adjust accordingly-no one wants to party it up in Mexico in the middle of hurricane season. Also, if the ladies on the guest list reside in different corners of the world you may want to have something small and brief a day or two before the wedding (this would be the perfect opportunity to have a spa day). Three Months Out: Send Save-the-Dates Shoot an email to the invitees and let them know when the event will be taking place and an estimate of what the cost will be (remember that the bride-to-be does not pay and her portion will be split amongst the group). If any conflicts arise you'll have more than enough time to try and alter plans to accommodate people's budgets and schedules (but keep in mind that it may be impossible to find a day and amount of money that will work for everyone).
After the Event Make sure these things happen no later than seven days after the party: Conduct a wrap-up meeting with planning committee, including a debrief on what worked well and what could be improved for future events. Prepare a written summary and evaluation of the party. Complete event/party binders and records. Review invoices, and send payment for any outstanding invoices. Contact organizations that attended the party to discuss collaboration for future events and other activities. Send thank you cards and notes of appreciation to committee members, volunteers, presenters, sponsors, staff members and others involved. Send follow-up emails to media that attended and offer assistance with gathering more information. Pat yourself on the back for a job well done! Make Your Party a Success A successful party takes planning, preparation, and promotion. Anticipating even the most minute detail offers you peace of mind come party time. Having a party planning checklist ensures your party will be a success.